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Creating a Journal Entry in Base Currency

  1. On the navigation bar, select the Accounting tab and General Ledger menu.
  2. Click the New Journal Entry button on the right.
  3. Complete the journal entry form.
  4. Click Save.
  5. If journal entry is balanced, status will be updated from Incomplete to Drafted. Only journal entries with Drafted status can be posted.

Creating a Journal Entry in Multi-Currency

  1. On the navigation bar, select the Accounting tab and General Ledger menu.
  2. Click the New Journal Entry button on the right.
  3. Complete the journal entry form.
  4. To select a different currency, click on the currency dropdown and select the currency. You can change the rate, the currency amount and or the base amount.
    *Note: If you cannot find a specific currency, you might have not set it up. Learn how to add a currency here: Define Currencies for Companies
  5. Click Save.
  6. If journal entry is balanced, status will be updated from Incomplete to Drafted. Only journal entries with Drafted status can be posted.

Editing Journal Entry from General Ledger

  1. Only journal entries with Drafted or Incomplete statuses can be edited. They can be found under the Journal Entries tab.
  2. Select journal entries to edit the information.
  3. Click Save.
  4. If journal entry is balanced, status will be updated from Incomplete to Drafted. Only journal entries with Drafted status can be posted.

*Note: You can also edit a journal entry created from a Magic Document from the Magic Document page. Click here to learn how: Edit Journal Entry from Magic Document

Deleting a Drafted Journal Entry

  1. Under the Journal Entries tab, select the journal entry which you would like to delete.
    *Note: You can only delete journal entries with Drafted or Incomplete status. Posted journal entry cannot be edited.
  2. At the Actions drop down, select Delete journal entry.

Posting Drafted Journal Entry from General Ledger

  1. Under the Journal Entries tab, select the journal entry which you would like to post by clicking on the check box at the left end of each journal entry. You can also select all by clicking on the check box at the bottom left corner.
    *Note: Only journal entries with Drafted status can be posted. Incomplete journal entries cannot be posted.
  2. Under the Action drop down on the top right corner of the screen, click Post journal entry.

Posting Drafted Journal Entry

  1. Under the Journal Entries tab, select and click on the journal entry which you would like to post.
    *Note: Only journal entries with Drafted status can be posted. Incomplete journal entries cannot be posted.
  2. Click on Post.

Viewing Journal Entry Activity Log

  1. At the General Ledger main page, select the journal entry which you would like to view.
  2. At the journal entry page, on the top right hand corner, click on the bubble icon to view the activity log.

Matching Journal Entries Manually

  1. Under the General Ledger tab, select two or more journal entry lines that you would like to match.
    *Note: The journal entries selected must be under the same account and balanced.
  2. Under the Action drop down on the top right corner of the screen, click Match.

Reconciling AR/AP

  1. If an AR/AP journal entry with due date is not reconciled, the amount will be reflected in the Amount Overdue(s) bucket accordingly in the SOA report.

  2. To reconcile an invoice with a payment/receipt, under General Ledger or the Journal Entries tab, select the invoice and payment/receipt entries. Then under actions, click on Reconcile AR/AP.
  3. After an invoice is reconciled with a payment/receipt, the amount will be reflected in the Amount Overdue(s) bucket accordingly in the SOA report.

Creating Payments and Receipts

  1. Search for a payable/receivable account in the dropdown on the top left.
    *Note: You can only create payments with transactions in payable accounts and receipts with transactions in receivable accounts.
  2. Select 1 or more transactions to create a payment/receipt with.
  3. To create a payment/receipt, click Create Payment or Create Receipt under the Action drop down on the top right corner of the interface.
  4. Select the accounts, and fill in the details of the journal entry for the payment / receipt you are creating.
  5. Click Save Draft or Post to save the journal entry.
  6. The journal entry created for payment/receipt will be automatically matched with the selected journal entry.

Importing Journal Entries

  1. On the navigation bar, select the Accounting tab and General Ledger menu.
  2. On this page, to the right, please click the Import CSV button.
  3. Download the template and then complete your own CSV.
  4. Import the CSV using the same interface.
  5. Refer to the template if you receive error message

Streamline and grow your practice with Eleven top-notch features

Invoicing

Create professional invoices in seconds

Bank Feeds

Keep financials up to date

Advanced General Ledger

Enjoy a pro-GL that scales as you grow

Automated AR & AP

Automate and go with the flow

Multi-currency Accounting

Handle 25+ currencies in a single entry

Business Intelligence

Create custom dashboards and reports

Immutable Ledger

Ensure security and traceability